Employee notice

This video focuses on Minnesota’s Wage Theft
Law’s Employee Notice. The employee notice is provided by the
employer to the employee when they start work The employee notice ensures Minnesota
employees receive basic information about their
rate of pay, how often they will be paid, what the company’s paid time-off policies are,
paycheck deductions and other items. The employee notice must provide: Employee’s employment status and whether an
employee is exempt from minimum wage,
overtime and other state wage and hour laws, and on
what basis the employer is relying to claim the
exemption. For more information regarding who can be
considered exempt – or other exceptions that
may apply to minimum wage and overtime reference Minnesota Statues 177 and
Minnesota Rules, Chapter 5200. Additionally … The number of days in the employee’s pay
period, as well as regularly scheduled paydays
must be included on the employee notice, as well as The date an employee will receive their first
payment of wages earned. The employee notice must also include: Employee’s rate or rates of pay and the basis
thereof, including whether the employee is paid by the
hour, shift, daily, weekly, by salary, by the
piece, by commission or by some other method, and the specific application of any additional
rates; and Allowances, if any, that may be claimed for
permitted meals and lodging. For further information regarding meal and
lodging allowances reference Minnesota Rules,
Chapter 5200. Additional requirements include: Any provisions of paid vacation, sick time or
other paid time off, also referred to as PTO; how the paid time off will accrue, and the terms
for its use. A list of deductions that may be made from the
employee’s pay must be on the notice, in
addition to: The employer’s legal name, as well as its
operating name, if different. The physical address of the employer’s main
office, or its principal place of business, and a
mailing address, if different. As well as the employer’s telephone number. All employers must provide the notice to
employees in English. The notice must include a statement, in multiple
languages, informing employees that they may
request to have the notice provided to them in another language.
An example Employee Notice is posted on the
Department of Labor and Industry’s Wage Theft
website. In it, employers will find a statement translated
into 13 languages that they may cut, copy and
paste into their own company’s Employee Notice, allowing
employees to request their Notice in another
language. The employer must provide the notice in
another language if requested by the employee. Employers are required to keep a copy of the
notice signed by each employee. Employers are also required to provide
employees in writing of any changes to the
information in the notice before the date the changes take effect. The following are some commonly asked
questions regarding the new notice requirement: Question Does the employer meet the notice requirement
if the employee signs the employee handbook, collective bargaining agreement or other
document that includes the information required
for the written notice or does the notice have to be on a separate
form? Answer The written notice does not need to be provided
by the employer in a specific format or on a
specific form. However, the written notice does need to
include all of the information required under the
law that is specific to each employee. DLI’s example employee notice form, could be
used by employers to meet the requirements of
the new notice law. Question Are employers required to provide current
employees with the written notice that is
required by the new law? Answer When an employer plans to make changes to
information required to be provided in the
written notice that affect employees who have not received a written notice, the employer
must provide those employees with a written
notice that includes all the information – including the changes – required under the new
law prior to the date the changes take effect. Question Does the complete written notice need to be
given again any time there is a change to
specific information included in the notice? Answer If a written notice has been provided to an
employee, then only the changes to the
information in the written notice would need to be provided to the employee, in writing, prior to
the changes taking effect. Employers are not
required to have employees sign changes to the information in the written notice, but it would
be a good practice to do so. These Q&A examples, along with other
information pertaining to the new wage theft
legislation, can be found at the department’s webpage. While visiting the department’s website, you
can sign up for our Wage and Hour Bulletin to
receive regular updates. If you wish to speak with a department
representative regarding this or any other wage
and hour related issues, you can either email us at
[email protected] or you can call
us at 651-284-5075.

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